OUR RULES AND REGULATIONS

2017

1) Eligibility
a) Entry to the Festival is open only to amateurs, with the exception of the Recital Class and bona fide choir members.
b) If you hold a professional qualification and/or receive income that is derived from musical or dramatic work, then you are not considered an amateur performer and therefore not permitted to enter the festival. c) In ensemble and choral classes, all performers must be bona fide members of the group in whose name they compete.
d) The stated age restrictions must be observed. e) Age limits are applicable as at the closing date for entries. f) No performer shall be allowed to perform more than once in any one class. g) Performances in the Recital class are not eligible for the Geoffrey Barlow Award.
2) Accompanists
a) Performers may provide their own accompanist in all instrumental, vocal ensemble and choral classes. b) Vocal Solo classes must use the official accompanist.
c) Performers wishing to use the services of the Festival Accompanists must declare this intention on the Entry form.
d) If the services of the Festival accompanist are required, one copy of the music must be submitted with the Entry.
e) If the services of the Festival accompanist are not required, it is the responsibility of the entrant to ensure that the accompanist is of an appropriate standard. The adjudicator will make no allowances for an accompanist who disadvantages the performer.
f) The Festival only permits the use of recorded or background music in Group Drama, Popular Music and Musical Theatre classes only.
3) Entries a) Copies of Music - IN CONJUNCTION WITH REGULATION 4
  1. For all entries (except set pieces and in those classes where the Festival states clearly that the music is available), one additional copy must be brought on the day of competition for the use of the Adjudicator.
  2. Photocopies used by the adjudicator will not be returned and will be destroyed following the festival. This is to ensure compliance with copyright law.
b) Time limits must be strictly observed and the timing of own choice pieces must be stated accurately on the entry form.
c) Own Choice.
i. The title of Own Choice pieces MUST be stated on the Entry Form. Failure to do so will result in the Entry being rejected. ii. No change of own choice pieces will be permitted, in accordance with the Performing Rights Society Regulations.
iii. Set and Own Choice pieces are not to be repeated in different classes.
iv. Where the text of any performance includes swear words, other expletives and/or blasphemy this must be indicated on the Entry Form and a copy of the FULL TEXT of the performance submitted. The Executive Committee reserves the right to reject any material that it feels to be unsuitable. This rule is made in case the relevant performance is scheduled at a time when young people may be present in the audience. NB - Where this rule is not adhered to the performance may be stopped and the performer disqualified.
d) All postal entries, on completed entry forms and accompanied by the correct entry fee, must be sent to the appropriate Entries Secretary. Please ensure you use a separate entry form per discipline.
DRAMA:
Mrs D Weaver Robin Hill, Linton Lane, Linton, Wetherby, LS22 4HH Tel: (01937) 581000
MUSIC:
Mrs P Hall 4 Wharncliffe Close, Upper Haugh, Rotherham,S62 7LL Tel: (01709) 523690
Drama & Music Closing date: TUESDAY 17th JANUARY 2017
Late Entries will be accepted subject to an administration fee of 50p per entry per class.
ART:
Miss Charlotte Pickering
High Barn, Edlington Lane, Old Edlington, Doncaster DN12 1PT
Tel: (01302) 853678 Artwork can also be delivered to: Strata, Quay Point, Lakeside, Doncaster, DN4 5PL
PHOTOGRAPHY:

Mrs P Hall 4 Wharncliffe Close, Upper Haugh, Rotherham, S62 7LL Tel: (01709) 523690
Art closing date: SATURDAY 4TH MARCH 2017
Photography closing date: SATURDAY 25
th FEBRUARY 2017
Cheques should be made payable to DON VALLEY FESTIVAL The Committee reserves the right to refuse any entry and to cancel any Class for which it considers insufficient entries have been received. In these circumstances only, entry fees will be returned.
4) Copyright & Photocopies
a) Each performance must be carried out using the original music or text. However a photocopy may be made for the use of the adjudicator. All photocopies will be destroyed after use. If the original music or text is not available, a photocopy can only be accepted if prior permission has been obtained from the copyright holder. This is a concession of the Music Publishers Association and does not apply to photocopies for the Accompanist who MUST be provided with the published copy at all times.
b) All performances using music from shows in current production are subject to copyright law.
c) Songs from shows in current production may be sung as a concert item, i.e., with no costume or movement without need for copyright permission. Where movement or costumes are included in a performance, copyright permission is required and the festival committee accepts these entries on the basis that the appropriate copyright permission has been sought.
d) Advice on obtaining such permission can be given by contacting:
British and International Federation of Festivals for Music Dance and Speech, Festivals House, 198 Park Lane, Macclesfield, Cheshire SK11 6UD Tel 01625 428297 Fax 01625 503229 - Email: info@federationoffestivals.org.uk
5) The Festival
a) Immediately the Entry List is closed, the Executive Committee will decide the order in which classes will be taken. There will be no guarantee as to the session in which any class will be held. The Committee reserves the right to change the order if necessary, in which case due notice will be given to performers. b) Performers not answering when called upon during the class forfeit the right to compete in that class.
c) All trophies are to be held for one year only and must be returned by the date specified. d) Trophies may be awarded to a different class depending on entries. e) The Adjudicators decision in all cases shall be final. Adjudicators’ remark sheets will be available to performers free of charge after each class. The Executive Committee reserve the right to appoint additional/alternative adjudicators to those detailed on Page 1 of this Syllabus.
f) Performers or members of the audience must not approach the Adjudicator directly and must contact either the Adjudicator’s Secretary at the desk or a Festival Officer.
g) The decision of the Executive Committee in all questions or disputes arising out of, or not provided for within these regulations shall be final.
h) The Executive Committee disclaim all responsibility for injury, damage or loss suffered by any performer or member of the audience, howsoever caused, except in so far as such responsibility cannot be disclaimed for statutory reasons.
i) The use of photographic and video equipment is prohibited.
j) The Official Festival Photographer and the Press may be attending: if parents/guardians do not wish their child to be photographed, they must inform the Festival Committee.
Further information on any matter can be obtained by writing to the secretary, enclosing a stamped addressed envelope, or by emailing us.
SAFEGUARDING
1. PURPOSEANDFUNCTIONOFTHEORGANISATION
a. The Don Valley Festival provides a platform for amateur arts practitioners and performers, combined with educational and training elements from professional adjudicators.
2. THE FESTIVAL ENVIRONMENT
a. Don Valley Festival seeks to provide and create a caring environment with the highest possible level of protection for children and vulnerable adults. It is the policy of the Festival to involve and inform Parents, Guardians, Carers and Teachers in order to ensure, as far as possible, a safe environment at the various Festival venues.
3. FESTIVAL PERSONNEL
a. The Festival is organised and administered entirely by volunteers and every step is taken to ensure that all personnel working for the festival are appropriately checked. b. All committee members are DBS checked through The British & International Federation of Festivals for Music, Dance and Speech, as are all the adjudicators. These checks are updated every three years.
c. All other Festival Personnel are recruited through recommendation or by word of mouth. Those volunteers who are not DBS checked complete a self-certification form supported by two referees. A file containing these forms and references is kept by the Festival Steward.
d. All Festival Personnel, including Adjudicators and Official Accompanists, are aware of, and support, this policy. All Festival Personnel are required to sign in and out of each venue and are identified by official badges. Anyone wearing a badge may be approached in case of a problem and will be able to direct you to the Festival Steward or his deputy.
e. All problems will be taken seriously, and will be documented and dated.
4. TO WHOM DOES THIS POLICY APPLY?
a. This policy relates to children under the age of 18 years and those vulnerable adults of any age who are identified to the organisers prior to their arrival at the festival. This should be done by contacting the relevant entires secretary. In recognising the needs of children from minority ethnic groups and children who are disabled, the Festival actively seeks to meet needs notified to the Festival by Parents, Carers, Guardians and/or Teachers
5. PERFORMANCEAREASANDCHANGINGAREASATTHEFESTIVAL
a. Don Valley Festival contacts those who have entered children under 18 and vulnerable adults by sending out a copy of this policy with the performers’ tickets. In sending out this policy, the Don Valley Festival makes it clear that those who enter children under 18 and vulnerable adults are required to ensure that they are adequately supervised at all times during the Festival; entry to all venues will depend on such people being accompanied by a responsible adult.
b. At the discretion of the committee, rooms may be provided for changing or warming up: these rooms are not supervised. c. Toilets are not supervised.
6. DATA PROTECTION
a. By entering the Festival, you agree that any necessary personal details required by the Entry Secretary will be held by that person, including by secure electronic means. In all cases, the Festival will try to ensure that these details are of the responsible adult. Please do not submit personal mobile telephone numbers or email addresses of anyone who is in a vulnerable category
7. TROPHIES
a. When signing for a trophy, please ensure that only the winner’s name and class number are taken from anyone in a vulnerable situation. The responsible adult should sign in these cases.
8. PHOTOGRAPHY AND RECORDING
a. The press and the festival photographer may be attending: if parents/guardians do not wish their child to be photographed, they must inform the Festival Committee. b. Under no other circumstances should photographs or recordings be made. Signs will be erected to remind the audience of this rule.
9. LEGISLATIONANDGUIDANCETHATSUPPORTSTHEPOLICY
a. The Children Act 1989; The Police Act 1997; The Data Protection Act 1998; The Human Rights Act 1998; The Protection of Children Act 1999; The Criminal Justice and Court Services Act 2000; as well as the guidelines of The British & International Federation of Festivals for Music, Dance and Speech.
10. POLICY REVIEW
a. This policy was first implemented in February 2004. The committee regularly update this policy; this version is dated September 2014.


Trophy