OUR RULES AND REGULATIONS

2018

1) Eligibility
a) Entry to the Festival is open only to amateurs, with the exception of the Recital Class and bona fide choir members.
b) If you hold a professional qualification and/or receive income that is derived from musical or dramatic work, then you are not considered an amateur performer and therefore not permitted to enter the festival. c) In ensemble and choral classes, all performers must be bona fide members of the group in whose name they compete.
d) The stated age restrictions must be observed. e) Age limits are applicable as at the closing date for entries. f) No performer shall be allowed to perform more than once in any one solo class. g) Performances in the Recital class are not eligible for the Geoffrey Barlow Award.

2) Accompanists
a) Performers may provide their own accompanist in all instrumental, vocal ensemble and choral classes.
b) Vocal Solo classes must use the official accompanist. Those performing songs from the shows must provide a backing track.
c) Performers wishing to use the services of the Festival Accompanists must declare this intention on the Entry form. d) If the services of the Festival accompanist are required, one copy of the music must be submitted with the Entry.
e) If the services of the Festival accompanist are not required, it is the responsibility of the entrant to ensure that the accompanist is of an appropriate standard. The adjudicator will make no allowances for an accompanist who disadvantages the performer.
f) The Festival only permits the use of recorded or background music in Group Drama, Popular Music, Songs from the Shows and Musical Theatre classes.

3) Entries
a) Copies of Music - IN CONJUNCTION WITH REGULATION 4
i. For all entries, one additional copy must be brought on the day of competition for the use of the Adjudicator.
ii. Photocopies used by the adjudicator will not be returned and will be destroyed following the festival. This is to ensure compliance with copyright law.
b) Time limits must be strictly observed and the timing of own choice pieces must be stated accurately on the entry form.
c) Own Choice.
i. The title of Own Choice pieces MUST be stated on the Entry Form. Failure to do so will result in the Entry being rejected. ii. No change of own choice pieces will be permitted, in accordance with the Performing Rights Society Regulations. iii. Set and Own Choice pieces are not to be repeated in different classes. iv. Where the text of any performance includes swear words, other expletives and/or blasphemy this must be indicated on the Entry Form and a copy of the FULL TEXT of the performance submitted. The Executive Committee reserves the right to reject any material that it feels to be unsuitable. This rule is made in case the relevant performance is scheduled at a time when young people may be present in the audience. NB - Where this rule is not adhered to the performance may be stopped and the performer disqualified.
d) All postal entries, on completed entry forms and accompanied by the correct entry fee, must be sent to the appropriate Entries Secretary. Please ensure you use a separate entry form per discipline.

DRAMA:
Mrs D Weaver Robin Hill Linton Lane, Linton Wetherby
LS22 4HH Tel: (01937) 581000

MUSIC:
Mrs P Hall 4 Wharncliffe Close
Upper Haugh
Rotherham S62 7LL Tel: (01709) 523690
Drama & Music Closing date: Postal: Tuesday 16th January - Online: Tuesday 23rd January 2018
Late entries will not be accepted.

ART: Laura Passant
Copley Junior School
Cadeby Road
Sprotbrough
Doncaster
DN5 7SD
Tel: (07989) 817236
(School hours only – Mon to Fri 09:00 to 15:30)

PHOTOGRAPHY:
Mrs P Hall 4 Wharncliffe Close
Upper Haugh
Rotherham S62 7LL Tel: (01709) 523690

Artwork can also be delivered to:
Strata,
Quay Point,
Lakeside,
Doncaster,
DN4 5PL
01302 308508

Art closing date: SATURDAY 3rd MARCH 2018
Photography closing date: SATURDAY 24th FEBRUARY 2018

Cheques should be made payable to DON VALLEY FESTIVAL
The Committee reserves the right to refuse any entry and to cancel any Class for which it considers insufficient entries
have been received. In these circumstances only, entry fees will be returned.

4) Copyright & Photocopies
a) Each performance must be carried out using the original music or text. However a photocopy may be made for the use of the adjudicator. All photocopies will be destroyed after use. If the original music or text is not available, a photocopy can only be accepted if prior permission has been obtained from the copyright holder. This is a concession of the Music Publishers Association and does not apply to photocopies for the Accompanist who MUST be provided with the published copy at all times.
b) All performances using music from shows in current production are subject to copyright law.
c) Songs from shows in current production may be sung as a concert item, i.e., with no costume or movement without need for copyright permission. Where movement or costumes are included in a performance, copyright permission is required and the festival committee accepts these entries on the basis that the appropriate copyright permission has been sought.
d) Advice on obtaining such permission can be given by contacting:
British and International Federation of Festivals for Music Dance and Speech,
Festivals House,
198 Park Lane,
Macclesfield,
Cheshire
SK11 6UD Tel 01625 428297 Fax 01625 503229
Email: info@federationoffestivals.org.uk

5) The Festival
a) Immediately the Entry List is closed, the Executive Committee will decide the order in which classes will be taken. There will be no guarantee as to the session in which any class will be held. The Committee reserves the right to change the order if necessary, in which case due notice will be given to performers. b) Performers not answering when called upon during the class forfeit the right to compete in that class.
c) All trophies are to be held for one year only and must be returned by the date specified. d) Trophies may be awarded to a different class depending on entries. e) The Adjudicators decision in all cases shall be final. Adjudicators’ remark sheets will be available to performers free of charge after each class. The Executive Committee reserve the right to appoint additional/alternative adjudicators to those initially announced when the Syllabus is released.
f) Performers or members of the audience must not approach the Adjudicator directly and must contact either the Adjudicator’s Secretary at the desk or a Festival Officer.
g) The decision of the Executive Committee in all questions or disputes arising out of, or not provided for within these regulations shall be final.
h) The Executive Committee disclaim all responsibility for injury, damage or loss suffered by any performer or member of the audience, howsoever caused, except in so far as such responsibility cannot be disclaimed for statutory reasons.
i) When a prize is offered with a monetary value, it will only be awarded to classes with 2 or more entries. j) The use of photographic and video equipment is prohibited.
k) The Official Festival Photographer and the Press may be attending: if parents/guardians do not wish their child to be photographed, they must inform the Festival Committee.
Further information on any matter can be obtained by writing to the secretary, enclosing a stamped addressed envelope, or by emailing us.